OFTC meeting 0608

3D"Oadby = &nb= sp; = &nb= sp; = &nb= sp; = =

Minutes of first m= eeting of

Oadby Community Stakeholders Fairtrade Town group

Friday June 27th 2008 Beauchamp College

Present:

&= nbsp; Chris Swan&nbs= p; Brocks Hill Primary School / Oadby Baptist Church

&= nbsp; Shabaana Kidy Beauchamp College International Student

Daljinder Johal Gartree High School

Dominic Man= ning Gartree High School

Jill Gore = Mayor of Oadby & Wigston

&= nbsp; Jeffrey Kaufman Leicester Liberal Jewi= sh Congregation & local councillor

&= nbsp; Peter Cooper Trinity Methodist Church

&= nbsp; Janet Hargis = Rosemead Drive URC Church

&= nbsp; Lesley Thornton Helping Hands

Jan Trigg Home-Start Blaby District Oadby & Wigston

&= nbsp; Sally White &n= bsp; Oadby Library

&= nbsp;

Apologies:

&= nbsp; Sheila Cooper Trinity Methodist Church

&= nbsp; Helen Moore <= /span>Trinity Methodist Church

&= nbsp; Claire Carr &nb= sp; GELS (Leicestershire Fairtrade Schools co-ordinator)

&= nbsp; Glen &= nbsp; Manager Co-op Oadby

&= nbsp; Mike Griffiths local & County councillor

&= nbsp; Kim Wallis&nbs= p; Oadby Library

Request to be kept in touch: Church of the Immaculate Conception

Welcome – the meeting has been convened by Oadby Community Stakeholders, which is based at Beauchamp and works with voluntary and statutory agencies to develop community cohesion in our multicultural and multif= aith community.

Each of those attending updated the group on their interest in fairtrade, a= nd any fairtrade work they are involved with in addition to the items lis= ted on the sheets sent out in advance:

URC – serves all fairtrade hot drinks. On Sundays and Thursdays the church holds a stall selling fairtrade goods. All groups using the premises use the fairtrade goods supplied by the church for refreshme= nts.
Trinity – serves all fairtrade tea, coffee, hot chocolate & sugar. = They have yet to find biscuits at a price which is affordable. They have b= een holding a Saturday morning stall for several years, and a monthly Sun= day morning stall. They supply the URC and St. Peter’s from their JUST sale or return stock.=
St. Peter’s has a stall roughly once= a month to coincide with parade services.
Oadby Baptist serves all fairtrade tea, coffee, sugar & cartoned fruit juice (when used). They run a fair trade café on a Tuesday mor= ning called The Well and encourage members to buy fairtraded goods from lo= cal shops. In Fairtrade Fortnight the café has an extra push to promote fairtrade.
Brocks Hill Primary is applying for fairtrade status and provides fairtrade refreshments (including Fairbreaks) at all events.<= /li>
Beauchamp is working towards fairtrade status, with Shabaana taking the lead.
Oadby Library<= span lang=3DEN-GB style=3D'font-family:Verdana'> plans to serve fairtrade = tea & coffee when it opens in new premises, and ran a fairtrade event= in Fairtrade Fortnight.
Gartree runs ‘Gartree Against Poverty’ which is a fundraising and awareness-raising group. Fairtrade has been the focus several times t= his year and the school is working to encourage pupils to incorporate fairtrade into their everyday lives. At a recent School Council meeti= ng held at Oadby & Wigston Council offices the subject of fairtrade = was debated, and the Council was challenged to serve fairtrade tea and co= ffee from the machine in the chamber. Jeffrey has since checked with the catering team and all but the hot chocolate is fairtrade, but isnR= 17;t labelled as such. He has asked for this to be remedied.
Leicester Progressive Jewish Congregation serves fairtrade tea and coffee. There have been some problems with olive oil which is sold as fairtrade but without the label and with a tag line that it is made by Arabs Jews a= nd Christians to help overcome ‘the occupation’. The congregation has sourced ‘Peace Oil’ which is labelled as fairtrade, made by Arabs Christians and Jews and which they trust.
Jill attended the opening of Melton as a Fairtrade Tow= n in her capacity as (then) Deputy Mayor. She made some good contacts t= here and will pass on details to Chris to save us starting with a blank pi= ece of paper. The opening in the market square included the singing of a fairtrade song written and performed by primary school children which Jill will also make enquiries about.
Helping Hands - does not use fairtrade yet but Lesley will look into it<= /o:p>
Home-Start – will look for opportunities to promote fairtrade with parents=

Oadby & Wigston Council’s resolution – Chris and Jeffrey met with Martin Cregg at Easter to talk about a resolution being passed. Martin is happy to go ahead with this and asked that we write official= ly from this meeting to request a council resolution. Jill said that she thought that a resolution may already have been passed following work = done by Peter Valentine. Jeffrey will check and Chris will write requesting= a resolution if one is not in place and minuted.

Increasing fairtrade – venues & groups to approach to ask whether they might stock fairtrade. Chris will prepare a letter & send it out:<= o:p>

Glen Gorse Golf Club
The Racecourse
The university halls
The Chase squash club & gym
Parklands café (contact Jenny)
Hairdressers
La Maromme cafe
All the businesses on Oadby Industrial estate
Pubs
Invicta
Pole Arnold=
Vantis

Funding – Chris will investigate possible sources:

Oadby Village Hall Trust
Oadby Educational Foundation
Community Cohesion grants
Oadby & Wigston Council’s pump primer grants via Alan Wood

Launch event:

In October/November at Brocks Hill Environment Centre if we can find a d= ate (Jeffrey & Chris to look for a date)
If possible Jill to open as Mayor
Friday afternoon event including schools (1-3pm if possible) – Shabaana & Dominic to see whether pupils could be involved once we have a clearer picture of what will be involved.
Saturday event showcasing what’s available in Oadby with tastings etc, alongside JUST stall. Local shops to be invited to run a stall, inclu= ding supermarkets, to highlight what’s available.<= /li>
Launch of Fairtrade Directory sheet and ‘we wish you stocked’ postcards which will be available for people to hand into local shops. Both of these will be prepared by Gartree – Chris will send det= ails to Dom.
A standard sign to be sent to shops selling fairtrade goods to be displ= ayed in front windows – this could be publicised when shops are contacted for the directory.
Publicity via newspapers, Letterbox, parentmail in schools, Oadby & Wigston mail

Fairtrade, fairly traded & organic – there was a discussion about wheth= er we should be promoting local produce alongside fairtrade as people who= are willing to shop ethically are likely to be interested in both. Fife butchers, for example, stocks a very small amount of coffee but also has mainly locally produced goods. It was decided that in the first instance we would focus on fairtrade alone b= ut in the long run Stakeholders might look at supporting locally produced & organic goods, and list items through which UK= farmers are guaranteed a fair wage (e.g.milk). In the light of the Jewish Congregation’s experience with Peace Oil it was decided that we would simply list items which have the fairtrade mark, and would not include any items which claim that they have been produced fairly.

Next meetings – to run before Stakeholders meetings, 9.30-10.25am at Beauchamp Training Centre:

Friday October 3^rd
Friday December 5^th

Actions:

Action	By	Deadline
Shops=
Contact all shops in Oadby asking whether t= hey serve fairtrade	Chris	Mid August
Check whether JUST would like a free advert= in the booklet	Chris	End of August
Prepare information for the ‘Fairtrad= e Directory ~ Oadby’ booklet & postcards to be sent on to Dominic for GAP to format – including photos	Chris	End of August
Format ‘Fairtrade Directory ~ Oadby&#= 8217; booklet	GAP	Oct 11^th (Fri)=
Format postcard to hand out to shops asking= them to stock goods	GAP	Oct 11^th (Fri)=
Prepare poster & send for approval=	Chris	Oct 11^th (Fri)=
Email (artwork@fairtrade.org.uk) it= ems to Fairtrade Foundation for approval and then print posters, postcards and &= #8216;Fairtrade Directory ~ Oadby’ booklet	Chris via Beauchamp reprographics	Oct 18^th (Fri)=
Grants
Contact Alan York about O&W grant; Oadby Village Hall Trust, Oadby Educational Foundation	Chris	End August
Look for community cohesion grants & ap= ply where possible	Chris	Oct 3^rd (Fri)<= /p>
Events
Check dates at Environment Centre. Book for launch. Centre not available Nov/Dec = 211; booked for March 6^th & 7^th (in Fairtrade Fortni= ght) instead
Plan March 6^th & 7th	all	Oct 3^rd meeting
Plan smaller launch in One World Week (Oct = 18-25^th)	all	Oct 3^rd meeting
Businesses<= /o:p>
Contact all businesses on industrial estate, Invicta etc about fairtrade	Chris	End of August
Council Resoluti= on
Check whether a resolution has already been= Resolution has been passed<= /o:p>	Jeffrey	End of JUly
Publicity
Prepare poster to advertise the working gro= up for library, Co-op, churches, schools, etc.	Chris	End of August
Also done since = the meeting
Created letterhead
Bought webspace, domain name, email

Fairtrade Foundati= on publicity rules:

Must use ‘Oadby Fairtrade Town Campaign’
Refer to lo= cal organisations or companies as ‘supporting the Townsville = Fairtrade campaign’, or ‘serving and/or selling Fairtrade products’.
Use ‘= fair trade’ when referring to non-FAIRTRADE Mark products<= /span>
Use capital= F for Fairtrade
Use this fo= rmat to write FAIRTRADE Mark
Don’t= use terminology in relation to local businesses such as ‘Fairtrade workplace’ or ‘Fairtrade company’ or ‘Fairtrade café’ or ‘Fairtrade guest house’, as it impli= es that the Fairtrade Foundation has officially endorsed this business, w= hich is misleading.
Don’t= use “Townsville Fair Trade City Campaign”
Shop signs = that display the Mark must have the strap line - Buy products with the FAIRTRADE Mark here.
Artwork for signs and point of sale materials must be approved prior= to printing
<= /o:p>

And it should be accompanied by a tag line including one of:<= /span>